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Finance and Admin Associate, Quezon City in Quezon City, National Capital Region

Accounting & Bookkeeping Jobs

JOB SUMMARY
Under the direct supervision of the Finance and Admin Officer and administratively under the Branch Manager. Acts as cashier and fund custodian, responsible for the office financial and accounting recording and generation of accurate financial reports preparation. Supports operations staff in loan processing.
DUTIES AND RESPONSIBILITIES
1.Assist the operations in the Loan processing requirements through the following activities:
a.Encodes loan details in the MIS based on the approved SLA.
b.Generates (print) repayment schedule, vouchers and checks for processing approvals.
c.Issues final repayment schedule, vouchers and checks based on the signed Promissory Note to the BM or PS. Tags the transaction as “released”.
d.Prepares loan checks of approved SLA through proper validation and ensures correctness of clients’ rebates & CBU balances prior to check preparation and release;
2.Records transactions to books of accounts such as disbursements, receipts and General Journal (CV/OR/JV) and maintains organized filing system;
3.Prepares check payments for non-loan related transactions.
4.Acts as cashier for the office/branch by receiving and acknowledging cash or check payment with corresponding DCR per PO. Ensures that all collections and ORs used or unused are properly accounted for. Encodes all collections per individual client in the system and generates the consolidated DCR forwards to FAO for review and validation.
5.Receives payments from other sources and ensure issuance of Official Receipts. Prepares daily summary of bank deposits (check and cash received) ensuring accuracy of the deposit slip against the issued Official Receipts and supporting documents for FAO’s checking and recording.
6.Prepares financial schedules (such as but not limited to, Property and Equipment lapsing, other receivable, payables, etc.) needed for the internal and/or external audits;
7.Acts a petty cash custodian and ensures that the fund is properly accounted for.
8.Monitors Branch/Satellite bank balances, maintains daily cash disbursement logbook and prepares weekly cash position and submits on a weekly basis to the PS/BM and FAO;
9.Maintains and updates weekly list of unreleased checks and monitors and updates monthly all PDCs issued to payees and all PDC’s received from Clients.
10.Prepare weekly cash position and projection for the office for review of FAO and PS/BM before sending to HO Finance and Admin Associate.
11.Ensures updated passbook at least once a week.
12.Prepares BIR returns and processes requests for payment.
13.Files and safe keeps Check/Cash Vouchers
14.Handles Branch incoming and outgoing correspondences (internal and external).
15.Actively participates in the scheduled annual physical inventory activity for ECLOF Fixed assets and including foreclosed items;
16.Assist internal and external auditors during audits as needed and required and provides the necessary reports / schedules as required by the audit.
17.Prepares daily attendance summary for PS/BM’s review and approval.
18.Other responsibilities that may be necessary and related to the post.
JOB SPECIFICATIONS
Graduate of Business Administration, preferably an Accounting
Preferably has relevant training on cash flows, inventory asset management, procurement, 5S, and administration.
At least one (1) year relevant experience in accounting, bookkeeping and admin work.
Website
http://totalexecutivemgmt.com
Telecommuting is ok.
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