Executive Assistant for Chief Operating Officer ? Quezon City in Quezon City, National Capital Region

Pangalan ng kumpanya:
Greenpeace SEA
Uri ng Posisyon:
Full-time
Karanasan:
3
The Executive Assistant (EA) shall assist the Chief Operating Officer (COO) in executing and improving GPSEA?s management systems and programs primarily in the areas of budget planning and oversight, preparation of annual and monthly work plans, consolidation of intermediate and strategic development plans, the monitoring and evaluation of programs, and the preparation of the organization?s monthly, quarterly and annual reports.
The Executive Assistant will also serve as the COO's liaison to the Senior Management Team (SMT), organizing agenda and logistics for meetings, being responsible for recording the minutes, and reminding SMT members of follow-up actions required for decisions and agreements taken in the said meetings.
The EA for COO is also expected to help improve the communication and coordination lines within the Senior Management Team (SMT), and play an active role in the implementation of internal communication initiatives within GPSEA. From time to time and as assigned by the COO, the EA is also expected to lead and manage projects, which may involve participation from other units and departments.
Key Responsibilities
1. Assist the COO in implementing systems and procedures for effectively managing the organization.
2. Assist the COO in the preparation and management of the COO?s work plan and budgets, as well as those of units falling under the remit of the Executive Director.
3. Assist the COO and the SMT in the organization of and preparations of GPSEA?s annual and mid-term planning processes.
4. Participate in discussions and planning regarding strategic issues, campaigns, fundraising and organizational planning within GPSEA.
5. Assist the COO in the organization of SMT meetings, providing logistical support, preparing the agenda and materials, documentation requirements for the said meetings, and other tasks related to the operations of the Board and SMT as assigned by the COO.
6. Perform other job-related duties as requested or assigned by the COO.
Qualifications
University degree in the field of Social Sciences, Communications, or Environmental Sciences or demonstrated equivalent professional experience (e.g. 5 years? experience in a similar role)
COMPETENCY PROFILE
Organization competencies
Creative and dynamic, with flexible approach to work
Commitment to non-violent direct action as a means of effecting change
Functional competencies
Excellent communication skills in English both oral written and oral
Strong documentation, writing, research and presentation skills. Proven ability to prepare meeting minutes and reports
Excellent computer skills, including mastery of programs on database management and budget preparation/monitoring, task monitoring and schedule software and other presentation programs
Demonstrated ability in planning and organizing meetings
Adept at working with people of different cultures
Ability to work effectively in a team but also to work independently, and unsupervised
Ability to carry out budget forecasting and monitoring as well as preparation and analysis of annual and quarterly budgets
Exposure to knowledge of environmental issues
Networking skills and ability to communicate with a wide range of sectors and organizations
Leadership competencies
Ability to lead and manage cross-functional project teams
SPECIFIC WORK ENVIRONMENT (optional)
Willingness to travel internationally
Previous experience working in an environmental/activist organization
Interested candidates are requested to
write a letter of introduction, read the Recruitment Pack , and fill-up the
application form, which you can download
from http://www.greenpeace.org/seasia/ph/getinvolved/jobs/Executive-Assistant-for-Chief-Operating-Officer/
and email by the closing date to: jobs.ph@greenpeace.org
(Deadline for applications: July 31, 2013